Wedding Planning Organization Tips

diy wedding planner

I have a hard time functioning if things feel in disarray. And with my growing to-do list and all the back and forth between potential vendors,  I was starting to lose track of things. It stressed me out.

So when our DexKnows sister site posted this planner to Pinterest (originally pinned by One Good Thing and developed by Jen Hewitt), I went out and bought everything to create my own the next day — my to-do list now feels under control, and I’m feeling much better indeed.

Here’s the concept:

  • Buy an empty notebook, tabs and Post-it notes in colors that make you happy! I made sure my notebook had pages big enough to fit a bunch of small Post-its but was still small enough to fit in the back pocket of my everyday bag.
  • Use the tabs to label the projects you want to keep track of — you may want to break down your entire wedding into categories. For me, I created a hybrid everyday/wedding planner. So under the “Misc.” tab, I have the day-to-day non-wedding stuff I need to accomplish. There’s a tab for “Home” for cleaning tasks I’ve assigned myself, home projects, etc. And most relevant to this blog, there’s a “Caterers” tab and a “Wedding” tab. I debated how to break this down, but I decided that the category I’m currently focused on gets its own tab (so: “Caterers” for now, but hopefully in the near future that will be complete and I’ll change out the tab for “Rentals“). Then there’s the overall “Wedding” tab for all those other tasks floating around in my brain that I was afraid of forgetting or things that are more in the research stage right now.
  • Stick various pads of Post-its to the inside cover of your notebook, so you’ll always have some on hand.
  • Write down your task on a Post-it — tasks are not color-coded. Instead, if it’s pressing, stick it to the left page of a category. If it can wait, stick it on the right. When you’re done with a task, toss the  note. (If there’s plenty of space on the Post-It, I stick it on the back page of my notebook and reuse it later.)
how to organize your wedding

Is the system perfect? I have no idea. I just started, so we’ll see if it’s helpful. But for now, I feel less scattered and seem to be accomplishing more.

As an aside, I’m also following this advice to tackle one vendor decision a month — that’s the vendor who gets a tab in my planner that month. So, one month you focus on finding a florist, and another month concentrate on planning the honeymoon, etc. For me, sometimes I tackle two vendors a month because of my concern that vendors could quickly book up over our holiday weekend wedding — but I try not to have any more balls in the air than that. It helps.

Do you have any organizational tips that have worked for you? Please share!

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One Comment

  1. If you are planning on a budget, your wedding planner will be sensitive and also be capable to balance the expenses. A good planner will prioritize what needs more or less monetary attention. Also, you will more likely go over your budget if you plan alone. Your wedding planner will not only make you stick to your prearranged budget, but also knows many vendors and can find special deals you would otherwise not be able to attain.

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